RedGames Jam 2023

Participants

1. The RedGames Jam 2023 (“RedGames Jam”) is organised by AirAsia MOVE Sdn Bhd (“Organiser”).
2. This RedGames Jam is governed by the terms and conditions set out herein (“Terms and Conditions”) and by participating or upon entry into RedGames Jam, participants agree to be bound by these Terms and Conditions upon submission of entry, and shall also be deemed to have given their consent for the collection of personal information and be subject to the Privacy Statement available at https://www.airasia.com/aa/about-us/en/gb/privacy-statement.html.
3. Participants must be at least 18 years old on 28th July 2023. Those who are interested in pre-registering and participating have to be residing in Malaysia and able to physically attend the RedGames Jam from 28th July to 30th July 2023.
4. Participants interested in joining the RedGames Jam must pre-register starting 10th July via a Google Form which can be found here.
5. For pre-registration via Google Form, participants are allowed to register as an individual or as a team. However for teams, only the team leader will be required to register but must include all details of their respective team members. This allows us to ensure we send everyone important updates and adequately prepare for the event.
6. A confirmation email will be sent to the first 100 pre-registered participants. Only pre-registered participants who receive the confirmation email can compete at the RedGames Jam from the 28th July 2023. Pre-registered participants who cannot attend the RedGames Jam must inform the Organiser by email as soon as possible.
7. Pre-registrants who do not receive the confirmation email will be put on the waiting list and will be sent confirmation emails if slots open up.
8. Official communications to all participants will take place through email as well as in the RedGames Jam Discord server.
9. Registered participants must join the RedGames Jam Discord server after teams are finalised during the team registration session at the venue.
10. The Discord server link will be given to registered participants on the 28th July 2023.
11. Pre-registered participants who received the confirmation email must register on the 28th July at the UOW Malaysia KDU Glenmarie campus to confirm participation.

Team-formation

1. Participants can join individually or in a team of up to a maximum of 5 members.
2. Participants can create their teams before the jam kicks off on 28th July or attend the team registration event on 28th July to form teams on-site.

Game Jam Period (28th July - 30th July 2023)

1. Each team lead is required to attend the team registration session for the RedGames Jam in person on-site between 5pm to 8pm on 28th July 2023. If the team lead fails to attend the team registration session, their spot will be forfeited.
2. Each team lead is required to attend the Submissions Call on-site between 5pm and 7pm on 30th July. Registered participants are strongly encouraged to attend.
3. For all registered participants, the full RedGames Jam duration is 3 days, from 28th July - 30th July.
4. Registered participants will be free to continue working on their submissions remotely once the RedGames Game jam period officially begins.
5. All remote participants are encouraged to use the RedGames Jam Discord as their main form of communication throughout the game jam period, especially in the case of multi-location teams.
6. All RedGames Jam participants must adhere to the strict 48-hour timespan of the Red Games Jam.

Health & Safety

1. The Organiser would like to foster jamming in a safe and responsible manner. Participants are welcome to wear masks and bring sanitisers for personal use. This is not mandatory but optional.
2. If participants feel unsafe at any point during the RedGames Jam, please alert the Organiser of your situation immediately.

Anti-harassment

1. The RedGames Jam is dedicated to providing a harassment-free event experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. The Organiser does not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any event venue. Participants violating these rules may be sanctioned or expelled from the game jam at the discretion of the Organiser.

Submission and Qualification

1. Submissions will be accepted until the submission deadline which is set at 9pm on Sunday 30th July 2023; after which any updates to the game build will only be permitted after the winners are announced.
2. Entries will not be accepted after the submission window closes. The Organiser recommends uploading your submission well in advance of the submission deadline.
3. Once the submission period ends, editing of entries will no longer be permitted.
4. The most recent submission will be accepted as the final submission.
5. Each team is required to upload a playable demo on itch.io that fulfils the following requirements:
1. The project page should be clearly labelled with their team's name, game title, and a brief description of their concept.
2. Participants are required to upload their source code to a public repository which can be publicly accessed by judges.
3. Games must be packaged into a HTML5 build. (index.html is required)
4. The game should not incorporate any copyrighted materials or NSFW content.
5. It should be playable on mobile platforms(web based, webGL) and must be designed to be compatible with mobile phone controls.

Judges Voting

1. Following the conclusion of the RedGames Jam on 30th July 2023, the Organiser will proceed to shortlist all submissions between 31st July - 2nd August 2023.
2. During this shortlisting period, the Organiser will be conducting verifications on all entries to ensure their compliance with the requirements of the RedGames Jam. This process is necessary to determine the eligibility of entries for judging.
3. The panel of judges will convene to carry out the judging and submissions review, which will take place from 2nd August - 9th August 2023. They will reconvene on 9th August 2023 to calculate the final scores of all shortlisted submissions and to finalise the main winner and top 3 teams.
4. The panel of judges will evaluate and assess all shortlisted submissions based on the following scoring criteria:
1. Gameplay: intuitive and fun game, easy to learn, satisfying to play?
2. Theme implementation: is the theme well implemented in the game?
3. Quality: bug- or crash-free code, interesting gaming mechanics?
4. Graphics: good artwork or art style?
5. Creativity: how creative is the game concept and gameplay?
6. Market Potential: marketability of game
7. Polish (Bonus):
1. Performance: how well does the game run?
2. Audio: recording quality, music and SFX
3. Mood: storytelling, emotion and vibe from playing game
5. The Organiser reserves the right to disqualify entries if they identify any suspicious activities. The Organiser strongly encourages all participants to engage in the RedGames Jam with a commitment to excellence and fairness. If you believe that your game has been unfairly disqualified, participants have the option to dispute the disqualification with the Organiser.

Winners

1. All winners will be chosen at the sole discretion of the RedGames Jam panel of judges.
2. The main winner and the top 3 teams with the highest scores will be announced at the conclusion of the judging period.

Prizes

1. The prize structure for the RedGames Jam 2023 is as follows:
1. Grand Prize (1st Placed Team):
1. For each team member:
1. Ticket to Tokyo Game Show invited by SEGA
2. AirAsia Economy class return flights to Tokyo
3. Accommodation for 5 Days 4 Nights in Tokyo
4. 200,000 airasia points
5. Illegear backpack
2. For the team: RM 25,000 development fund*
2. Top 3 Prizes (2nd and 3rd Placed Teams)[max 5 per team]:
1. Illegear gaming peripherals
3. Participation Prizes (for all registered teams):
1. Swag bags
2. * The RM 25,000 development fund will be granted to the winning team on the condition that they commit fully to the development of the RedGames Jam 2023 winning entry, from a proof of concept to a fully developed game, according to the criteria set by the Organiser.
3. If the winning team are unable to fully commit to the development of the RedGames Jam 2023 winning entry, the RM 25,000 will be forfeited and transferred to a selected development studio (Weyrdworks Studios or Todak Studios), which will take over the development of the RedGames Jam 2023 winning entry, from a proof of concept to a fully developed game, based on the criteria set by the Organiser.
4. Regardless of the scenario, the development of the RedGames Jam winning entry will adhere to the specified milestones and checkpoints established by the Organiser to manage the development timeline.
5. The quantity of prizes awarded to all winners will be determined based on the confirmed number of team members. [Eg.if the winning team consists of 3 members, they will be eligible for 3 quantities of prizes]

Prizes Terms & Conditions

1. Winners will be announced on RedGames Jam 2023’s official Discord server, itch.io and partner social media accounts. Winners will be contacted through their mobile number and email. The announcement will be made on 11th August 2023.
2. To claim their prize, winners must respond to the email and phone call within 24 hours of the announcement and provide proof of identification. Failure to do so will result in the forfeiture of the prize. In this case, additional winners will be selected at a later time.
3. The prizes are non-exchangeable, and are not redeemable for cash or other prizes. To receive the prizes, all winners should ensure they can provide valid and accurate shipping address details. The Organiser will not be held responsible for any lost packages and will be unable to provide compensation or re-delivery. Winners are responsible for any applicable local custom taxes and fees associated with receiving the prize in good order.
4. Minors shall ensure they have obtained permission from their legal guardian before disclosing shipping address information.
5. The airasia points prize won pursuant to the RedGames Jam will be credited into the eligible participants’ respective airasia member account within seven (7) working days (or any other period as determined the Organiser) after the conclusion of the RedGames Jam, subject to the Organiser receiving all necessary information.
6. The AirAsia flight is subject to availability and flight schedules shall be advised by the Organiser. The flights shall be governed by the terms and conditions as set out in AirAsia’s website at the link [https://www.airasia.com/aa/about-us/en/gb/terms-and-conditions.html].
7. The Organiser shall not be responsible for all ancillary expenses in relation to the prize which aren’t expressly included.
8. The Organiser shall bear no responsibility for the application, processing, payment and issuance of travel visa.
9. The Organiser reserves the right to substitute or replace the prize of similar value in the event the original prize offered is not available, and the Organiser may cancel, terminate or suspend the Contest with or without any prior notice and reason. For the avoidance of doubt, any cancellation, termination or suspension by the Organiser shall not entitle the participants to any claim or compensation against the Organiser for any and all losses or damages suffered or incurred as a direct or indirect result of the act of cancellation, termination or suspension.
10. The decision of the Organiser in relation to every aspect of the RedGames Jam, including but not limited to the type of Prize and Winners shall be final, conclusive and binding and no further appeal, enquiry and/or correspondence will be entertained.

IP & Rights

1. The Organiser retains complete ownership to the intellectual property (“IP”) rights for the proof of concepts created during the RedGames Jam.
2. If the winning team decides to continue developing the RedGames Jam winning entry from a proof of concept to a fully developed game, a separate discussion will be held to establish and finalise commercial agreements. Ownership of the IP will also be negotiated with the winning team.
3. However, if the winning team chooses not to pursue the development of the RedGames Jam winning entry from a proof of concept to a fully developed game, they will relinquish all rights to the IP ownership of their game.

Miscellaneous

1. These Terms and Conditions will prevail over any inconsistent terms, conditions, provisions or representations contained in any other promotional materials regarding the RedGames Jam. In the event of any inconsistency between the terms in this Terms and Conditions and other provisions or materials, this Terms and Conditions shall prevail.
2. The Organiser shall not be liable for any failure to comply or for any delay in performing its obligations where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, epidemic and pandemic as pronounced by the World Health Organisation, inevitable accidents, supervening legislation or any other circumstances of whatsoever nature beyond the control of the Organiser.
3. The Organiser reserves the right at its sole discretion to vary, delete or add to any of the terms and conditions contained herein and/or cancel, terminate or suspend this RedGames Jam from time to time without any prior notice, and such revised terms and conditions will be posted on the website immediately. For the avoidance of doubt, cancellation, termination or suspension by the Organiser of this RedGames Jam shall not entitle participants to any claim or compensation against the Organiser for any and all losses or damage howsoever arising, whether or not the Organiser has been advised of the possibility of such loss or damage.
4. By submitting an entry in the RedGames Jam, the participant grants the Organiser an exclusive royalty-free worldwide commercial licence unlimited in time to use the artwork in all formats and in any medium of communication and for all promotional purposes which the Organiser shall consider appropriate. This shall include irrevocable permission to the Organiser to use, reproduce, publish, display, transmit, copy, amend, store, and sell (accreditation will be given to the selected artwork’s artist) the artwork worldwide for such purposes as there Organiser shall think fit without restriction. No fees will be payable to the Participant for any of the above uses.
5. All other costs and expenses associated with this RedGames Jam and the Prize, including but not limited to, transportation or any other costs of a personal nature that are not stated shall be solely borne by the Winners.
6. The Organiser shall bear no responsibility for any damage, loss (including but not limited to direct, indirect and consequential loss), liability, injury or disappointment incurred or suffered by the Winners and participant in connection with this RedGames Jam, the promotion of this RedGames Jam or the use of any Prize, except for any liability which cannot be excluded by law (in which case that liability is limited to the minimum allowable by law).
7. The participant shall not hold the Organiser liable for the outcome of the RedGames Jam.
8. These Terms and Conditions shall be governed by and interpreted in accordance with the laws of Malaysia.